General Importing Instructions

Below are general requirements for our import orders - refer to specific instructions for each order. Pay special attention to the government compliance issues now in place.

A COMPLETED ISF FORM WITH ALL DATA FILLED IN PLUS A COPY OF THE COMMERCIAL INVOICE SHOWING HTS NUMBER AND PACKING LIST IS REQUIRED PRIOR TO OBTAINING BOOKING APPROVAL.

IF APPLICABLE, A LACEY ACT FORM (APHIS FORM 505) IS REQUIRED PRIOR TO OBTAINING BOOKING APPROVAL

A. WIRE TRANSFERS INSTRUCTIONS TO VENDOR:
PURCHASE TERMS: WIRE TRANSFER UPON RECEIPT OF A FULL SET OF DOCUMENTS, INCLUDING MULTI-MODAL BILL OF LADING.

B. NET TERMS INSTRUCTIONS TO VENDOR:
PURCHASE TERMS: NET TERMS PAMENT UPON RECEIPT OF FULL SET OF DOCUMENTS, INCLUDING INCLUDING MULTI-MODAL BILL OF LADING.

C. LETTER OF CREDIT - PAYMENT PER L/C TERMS.

D. SHIPPING REQUIREMENTS:

TRANSPORT DOCUMENTS/INFORMATION REQUIRED:

  1. 3/3 ORIGINALS OF FREIGHT INCLUDING MULTI-MODAL BILL OF LADING CONSIGNED TO DUCKWALL-ALCO STORES, INC. 401 COTTAGE, ABILENE, KS 67410 - MARKED FREIGHT COLLECT.
  2. SHIPMENTS ARE TO BE CONSIGNED TO ABILENE, KS, VIA LONG BEACH/LOS ANGELES, CALIFORNIA.
  3. PER SPECIFIC INSTRUCTIONS FOR EACH PURCHASE ORDER- SHIP NO LATER THAN DATE SPECIFIED.
  4. PER SPECIFIC INSTRUCTIONS FOR EACH PURCHASE ORDER - CONTACT AND NOTIFY THE FREIGHT FORWARDER INDICATED. ALSO NOTIFY: F.H. KAYSING COMPANY, U.S. CUSTOMS BROKER, 4770 NORTH BELLEVIEW AVE, GLADSTONE, MO 64116.

DOCUMENTS REQUIRED:
ORIGINAL AND 3 COPIES OF:

  1. GSP CERTIFICATE OF ORIGIN FORM A, IF APPLICABLE OR BENEFICIARY CERTIFICATE STATING SAME IS NOT APPLICABLE.
  2. CERTIFICATE OF ORIGIN.
  3. WEIGHT LIST.
  4. PACKING LIST-PROVIDING CUBIC FEET/CUBIC METERS + LBS/KG PER EACH ITEM.
  5. COMMERCIAL INVOICE SHOWING HARMONIZED TSU NUMBER (COMMERCIAL INVOICE AND PACKING LIST DESCRIPTIONS AND QUANTITIES MUST AGREE).
  6. 10 + 2 DATA ELEMENTS IMPLEMENTED JANUARY 26, 2009. EXPLANATION AND REQUIRED FORM CAN BE FOUND IN GOVERNMENT COMPLIANCE TAB UNDER 10 + 2 INFORMATION.
  7. LACEY ACT FORM (FORM 505) TO BE COMPLETED WHEN APPLICABLE. INFORMATION CAN BE FOUND IN GOVERNMENT COMPLIANCE TAB.

OTHER DOCUMENTS REQUIRED:

  1. INSPECTION CERTIFICATE PURPORTEDLY SIGNED BY SHIPPER.
  2. BENEFICIARY CERTIFICATE CERTIFYING THAT ONE FULL SET OF NEGOTIABLE DOCUMENTS HAS BEEN SENT TO F.H. KAYSING COMPANY, U.S. CUSTOMS BROKERS, AT kc@fhkaysing.com.
  3. TRADEMARK RELEASES IF APPLICABLE.
  4. OUR "IMPORTER SECURITY INFORMATION REQUEST" FOR EACH FACTORY USED BY THE VENDOR (IN LIEU OF VENDOR'S C-TPAT CERTIFICATE).

TELEX-RELEASED INSTRUCTIONS:
SURRENDER 3/3 ORIGINAL HB/L'S TO FREIGHT FORWARDER ORGIN OFFICE.
A. COPY OF ONE FULL SET OF DOCUMENTS INCLUDING COPY OF ORIGINAL MULTI-MODAL BILL OF LADING/ HOUSE BILL OF LADING/ TRANSPORT DOCUMENT MARKED 'SURRENDER' OR TELEX -RELEASED. THE DOCUMENTS MUST BE E-MAILED TO kc@fhkaysing.com AND importdesk@alcostores.com WITHIN 3 DAYS AFTER SHIPMENT ACCOMPANIED BY A COPY OF THE COURIER'S RECEIPT.

B. ONE FULL SET OF ORIGINAL DOCUMENTS INCLUDING ONE ORIGINAL MULTI-MODAL BILL OF LADING/ HOUSE BILL OF LADING/ TRANSPORT DOCUMENT MARKED 'SURRENDERED' OR TELEX-RELEASED HAS BEEN SENT BY UPS OR FEDEX EXPRESS COURIER TO DUCKWALL-ALCO STORES, INC., 401 COTTAGE AVENUE, ABILENE, KS 67410 WITHIN 7 DAYS AFTER RECEIPT OF PAYMENT ACCOMPANIED BY A COPY OF THE COURIER'S RECEIPT.

NON TELEX-RELEASED INSTRUCTIONS
A. COPY OF ONE FULL SET OF DOCUMENTS INCLUDING COPY OF ORIGINAL MULTI-MODAL BILL OF LADING/HOUSE BILL OF LADING/TRANSPORT DOCUMENT E-MAILED TO kc@fhkaysing.com AND importdesk@alcostores.com WITHIN 3 DAYS AFTER SHIPMENT.

B. ONE FULL SET OF ORIGINAL DOCUMENTS INCLUDING ONE ORIGINAL MULTI-MODAL BILL OF LADING/ HOUSE BILL OF LADING/ TRANSPORT DOCUMENT HAS BEEN SENT BY UPS OR FEDEX EXPRESS COURIER TO DUCKWALL-ALCO STORES, INC., 401 COTTAGE AVENUE, ABILENE, KS 67410 WITHIN 7 DAYS AFTER RECEIPT OF PAYMENT ACCOMPANIED BY A COPY OF THE COURIER'S RECEIPT.

C. ONE FULL SET OF ORIGINAL DOCUMENTS INCLUDING ONE ORIGINAL MULTI-MODAL BILL OF LADING/ HOUSE BILL OF LADING/ TRANSPORT DOCUMENT HAS BEEN SENT BY UPS OR FEDEX EXPRESS COURIER TO TOPOCEAN CONSOLIDATION SERVICE INC., 2727 WORKMAN MILL ROAD, CITY OF INDUSTRY, CA 90601, WITHIN 7 DAYS AFTER RECEIPT OF PAYMENT ACCOMPANIED BY A COPY OF THE COURIER'S RECEIPT.

ADDITIONAL NOTES
A. REFER TO THE GOVERNMENT COMPLIANCE INFORMATION SECTION FOR THE ISF (10 + 2) FILING INSTRUCTIONS AND LACEY ACT INFORMATION. ENFORCEMENT WILL BE UPHELD AND ANY COMPLIANCE ISSUES WILL BE REMEDIED.

B. WE REQUIRE VENDOR'S C-TPAT CERTIFICATE AND SVI NUMBER IN OUR FILES. NON C-TPAT VENDORS MUST COMPLETE THE NON C-TPAT QUESTIONNAIRE WHICH CAN BE FOUND ON OUR WEB SITE. (www.alcostores.com UNDER LOGISTICS)

C. SEND ALL PRODUCT CONFORMITY CERTIFICATION AS REQUIRED BY THE CPSIA IF APPLICABLE.

FAILURE TO SUPPLY NECESSARY DOCUMENTS IN A PROMPT MANNER WILL RESULT IN A PENALTY OF UP TO $500.00 NOT INCLUDING ANY EXCESSIVE DETENTION CHARGES WE MAY INCUR. VENDOR WILL BE RESPONSIBLE FOR ANY EXCESSIVE CHARGES INCURRED BY DUCKWALL-ALCO.

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